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NOTICE OF PROVIDER PRIVACY PRACTICES
EVERGREEN SURGICAL, S.C.
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY
BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS
INFORMATION.
PLEASE REVIEW IT CAREFULLY.
Evergreen Surgical, S.C. must maintain the privacy of your
personal health information and give you this notice that
describes our legal duties and privacy practices concerning your
personal health information. In general, when we release your
health information, we must release only the information we need
to achieve the purpose of the use or disclosure. However, all of
your personal health information that you designate will be
available for release if you sign an authorization form, if you
request the information for yourself, to a provider regarding
your treatment, or due to a legal requirement. We must follow
the privacy practices described in this notice.
However, we reserve the right to change the privacy practices
described in this notice, in accordance with the law. Changes to
our privacy practices would apply to all health information we
maintain. If we change our privacy practices, you will receive a
revised copy.
Without your written authorization, we can use your health
information for the following purposes:
1. Treatment. We will use and disclose your protected health
information to provide. coordinate, or manage your health care
and any related services. This includes the coordination or
management of your health care with a third party. For example,
we would disclose your protected health information, as
necessary, to a home health agency that provides care to you. Or
your protected health information may be provided to a physician
to whom you have been referred to ensure that the physician has
the necessary information to diagnose or treat you.
2. Payment. Your protected health information will be used,
as needed, to obtain payment for your health care services. For
example, obtaining approval for a hospital stay may require that
your relevant protected health information be disclosed to the
health plan to obtain approval for the hospital admission.
3. Health Care Operations. We may use or disclose, as needed,
your protected health information in order to support the
business activities of your physician's practice. These
activities include, but are not limited to, quality assessment
activities, employee review activities, training of medical
students or residents, licensing, and conducting or arranging
for other business activities. For example, we may disclose your
protected health information to medical students or residents
who see patients in our office. We may also call you by name in
the waiting room when your physician is ready to see you. We may
use or disclose our protected health information, as necessary,
to contact you with appointment reminders or test results.
4. As required or permitted by law. Sometimes we must report
some of your health information to legal authorities, such as
law enforcement officials, court officials, or government
agencies. For example, we may have to report abuse, neglect,
domestic violence or certain physical injuries, or respond to a
court order.
5. For public health activities. We may be required to report
your health information to authorities to help prevent or
control disease, injury, or disability. This may include using
your medical record to report certain diseases or injuries,
birth or death information, information of concern to the Food
and Drug Administration, or information related to child abuse
or neglect. We may also have to report to your employer certain
work-related illnesses and injuries so that your workplace can
be monitored for safety.
6. For health oversight activities. We may disclose your
health information to authorities so they can monitor,
investigate, inspect, discipline or license those who work in
the health care system or for government benefit programs.
7. For organ, eye or tissue donation. We may disclose your
health information to people involved with obtaining, storing or
transplanting organs, eyes or tissue of cadavers for donation
purposes.
8. For research. Under certain circumstances, and only after
a special approval process, we may use and disclose your health
information to help conduct research. Such research might try to
find out whether a certain treatment is effective in curing an
illness.
9. To avoid a serious threat to health or safety. As required
by law and standards of ethical conduct, we may release your
health information to the proper authorities if we believe, in
good faith, that such release is necessary to prevent or
minimize a serious and approaching threat to your or the
public's health or safety.
10. For military, national security, or incarceration/law
enforcement custody. If you are involved with the military,
national security or intelligence activities, or you are in the
custody of law enforcement officials or an inmate in a
correctional institution, we may release your health information
to the proper authorities so they may carry out their duties
under the law.
11. For workers' compensation. We may disclose your health
information to the appropriate persons in order to comply with
the laws related to workers' compensation or other similar
programs. These programs may provide benefits for work-related
injuries or illness.
12. To those involved with your care or payment of your care.
If people such as family members, relatives, or close personal
friends are helping care for you or helping you pay for your
medical bills, we may release important health information about
you to those people. The information released to these people
may include our location within our facility, your general
condition, or death. You have the right to object to such
disclosure, unless you are unable to function or there is an
emergency. In addition, we may release your health information
to organizations authorized to handle disaster relief efforts so
those who care for you can receive information about your
location and health status. We may allow you to agree or
disagree orally to such release, unless there is an emergency.
It is our duty to give you enough information so you can decide
whether or not to object to the release of your information to
others involved with your care.
NOTE: Except for the situations listed above, we must obtain
your specific written authorization for any other release of
your health information.
If you sign an authorization form, you may withdraw your
authorization at any time, as long as your withdrawal is in
writing. If you wish to withdraw your authorization, please
submit your written withdrawal to our Privacy Officer/Office
Manager.
Your Health Information Rights
You have several rights with regard to your health
information. If you wish to exercise any of the following
rights, please contact our Privacy Officer/Office Manager.
Specifically, you have the right to:
1. Inspect and copy your health information. With a few
exceptions, you have the right to inspect and obtain a copy of
your health information. However, this right does not apply to
psychotherapy notes or information gathered for judicial
proceedings, for example. In addition, we may charge you a
reasonable fee if you want a copy of your health information.
2. Request to correct your health information. If you believe
your health information is incorrect, you may ask us to correct
the information. You may be asked to make such requests in
writing and to give a reason as to why your health information
should be changed. However, if we did not create the health
information that you believe is incorrect, or if we disagree
with you and believe your health information is correct, we may
deny your request.
3. Request restrictions on certain uses and disclosures. You
have the right to ask for restrictions on how your health
information is used or to whom your information is disclosed,
even if the restriction affects your treatment or our payment or
health care operation activities. Or, you may want to limit the
health information provided to family or friends involved in
your care or payment of medical bills. You may also want to
limit the health information provided to authorities involved
with disaster relief efforts. However, we are not required to
agree in all circumstances to your requested restriction.
4. As applicable, receive confidential communication of
health information. You have the right to ask that we
communicate your health information to you in different ways or
places. For example, you may wish to receive information about
your health status in a private room or through a written letter
sent to a private address. You may also request that messages
regarding your health information not be left on an answering
machine. We must accommodate reasonable requests.
5. Receive a record of disclosures of your health
information. In some limited instances, you have the right to
ask for a list of the disclosures of your health information we
have made during the previous six years, but the request cannot
include dates before April 14, 2003. This list must include the
date of each disclosure, who received the disclosed health
information, a brief description of the health information
disclosed, and why the disclosure was made. We must comply with
your request for a list within 60 days, unless you agree to a
30-day extension, and we may not charge you for the list, unless
you request such list more than once per year. In addition, we
will not include in the list disclosures made to you, or for
purposes of treatment, payment, health care operations, national
security, law enforcement/corrections, and certain health
oversight activities.
6. Obtain a paper copy of this notice. Upon your request, you
may at any time receive a paper copy of this notice, even if you
earlier agreed to receive this notice electronically. Evergreen
Surgical's Patient Privacy Notice is available electronically
through our website at www.evergreensurgical.com.
7. Complain. If you believe your privacy rights have been
violated, you may file a complaint with us and with the federal
Department of Health and Human Services. We will not retaliate
against you for filing such a complaint. To file a complaint
with either entity, please contact our Privacy Officer/Office
Manager, who will provide you with the necessary assistance and
paperwork.
Again, if you have any questions or concerns regarding your
privacy rights or the information in this notice, please contact
our Privacy Officer/Office Manager at 715-832-1044.
This Notice of Medical Information Privacy is Effective April
14, 2003.
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